365 Configuring Out Of Office

Modified on Thu, 18 Jan 2024 at 05:03 PM

You can send out-of-office automatic replies in two ways. 
The way you use it depends on the type of email account you have.

Select File on the left side of the ribbon:

The File tab is located on the far left of the ribbon tabs.

 ... select the image below that corresponds to your version of Outlook:

Select automatic replies

If you see the Automatic Replies button , follow the steps to set up an automatic reply .

If you don't see Automatic Replies, select Rules & Alerts.

If you don't see the Auto Replies button , follow the steps to use rules to send an out of office message .

Set up an automatic response

  1. Select File > Auto Replies .

Automatic replies

Note:  In Outlook 2007, choose Tools > Out of Office Wizard .

  1. In the Automatic Replies dialog box, select the Send automatic replies check box .

You can also set a date range for automatic replies. No more automatic replies will be sent from the date and time you specify for the end time. If you don't specify a range, you'll need to manually disable automatic replies.

Note:  If you don't see Automatic Replies , use Rules & Alerts to set an out of office message.

  1. On the Within my organization tab, type the response you want to send to teammates or colleagues when you are away.

Enter your out of office message

Note:  If you select Anyone outside my organization , your auto-reply will be sent in response to every email message, including newsletters, advertisements, and potential junk mail. If you also want to send automatic replies to people outside your organization, it is better to select My Contacts Only .

  1. Select OK to save the changes.

Disable automatic out-of-office messages

When Outlook is set up to send automatic replies, you will see a message below the ribbon with this information. Select Disable to disable automatic out-of-office messages. If you would like to change the dates for your auto-reply or sent message, use the steps above to change your settings.


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